OUR PROCESS – THE METHOD

Cairncross Martin has developed a unique in-house procurement discipline – The Method – which stipulates the process for the planning, reporting and ultimate delivery of FF&E and OS&E to the project.

The Method stipulates the responsibilities of each individual, consultant and vendor to ensure these processes are executed in an efficient, effective and transparent manner.

Cost Plan

STEP 1: To establish and maintain a client approved Cost Plan.

Mock-up Rooms

STEP 2: To establish and maintain Project standards which comply with ID Specifications and Hotel Company Branding within agreed Cost Plan.

Vendor Pre-qualification

STEP 3: To establish and maintain a database of qualified Vendors World-wide.

Pre-tender Strategy

STEP 4: To establish and maintain agreed procurement strategy and reporting there-of.

Tender Process

STEP 5: To establish and maintain an accurate technical and commercial Tender process; reported in a transparent manner throughout.

Contract / P.O. Process

STEP 6: To establish and maintain Client and Vendor commitment to Contractual agreement of supply.

Production Process

STEP 7: To establish and maintain product compliance to Project approved quality, quantity and schedule.

Payment Process

STEP 8: To establish and maintain Vendor payment schedule as certified against agreed deliverables.

Shipping Process

STEP 9: To establish and maintain shipment of goods according to project approved schedules.

Warehousing, Installation & Placement

STEP 10: To establish and maintain the management of FF&E supply to meet approved project handover schedules.

Assets Register

STEP 11: To establish a procedure for compiling all project records, user manuals and warranties for all procured goods.

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